How to Conduct a Successful Remote Board Meeting

A remote board meeting is conducted through video conference calls where the board members do not physically meet. This method of conducting business grew more popular during the coronavirus outbreak and will probably continue to be used following the pandemic.

Using the appropriate tools is essential to an effective and efficient remote board meeting. All materials should be accessible to board members prior of the meeting. This will save time and help avoid confusion during the meeting. It’s also beneficial to record the meeting especially when there is a lengthy session or involves a lot of discussion.

Encourage board members to be aware of their surroundings when they log in to the meeting. Distractions like a barking puppy, the sound of a street, or a whisper from the TV in a different room, can make it difficult to concentrate during the meeting. Board members should prefer to be able sign into an office by using an unlocked, quiet door.

It is important to note the presence of each board member at the beginning of the meeting. This ensures that everyone is in attendance, and sets the tone for the meeting. After each item on the agenda, it’s helpful to solicit feedback. This encourages participation and engagement, even by members who are located elsewhere. The board is able to respond to the feedback received after the meeting, if they wish.

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